HOA Property Management Services

• Accounting and Financial Services

• HOA Collections

• Rule Enforcement and sending violation notices

• Scheduling Maintenance services overseeing contractors

• Insurance and tax returns

• Drafting and or amending governing documents

• Board Meeting agendas

• Provide and demonstrate personal safety leadership and culture within the organization, vendors, service providers, and contractors.

• Administer all contracts and service agreements from award until completion.

• Ensure contract requirements are met for commitments, changes, and invoices.

• Ensure contracts are in accordance with the business unit’s policies and procedures.

• Manage all contract costs; verify and track costs according to the contract.

• Receive, record, and file contract documents and correspondence related to the contract.

• Maintain and update company’s contracts database..

• Review any proposed changes.

• Perform or review analysis of changes to determine their impacts on cost, schedule, and quality.

• Perform selective audits of invoices to ensure that contractual terms are being met.

    1. PPM communicates with our                        tenants about late payments

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  2.  PPM has consequences for late

        rent payments

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  3. PPM makes use of online rent                       payments

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  4. PPM sends our tenants rent                           reminders

  5. PPM chooses our tenants carefully

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  6. PPM offers rent concessions for

       on-time rent payments

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• PPM supervisesall maintenance processes and operations.

• PPM tracks expenses and overseeing the budget for maintenance.

• PPM conducts regular inspections of the facilities to detect and resolve problems.

• PPM manages all repair and installation activities.

• PPM will assign repair schedules and evaluate repair cost estimates.

• PPM will document and prepare daily progress reports and maintenance logs.

• Accountability, alongside other key underpinnings, such as integrity and transparency, has proven to be the driving force behind a good governance arrangement. Reporting is in an accountable and transparent manner and reduces the chances of corporate mischief,

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• Provide oversight.  The two elements of accountability ensure that responsibility is delegated and not merely forsaken. .

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•  Maintain and enhance legitimacy PPM actions of the company bear legitimacy in the eyes of owners.  PPM can effectively use the granted independence.  PM knows a company’s independence will be short-lived if its activities lack legitimacy. Companies are accountable for their financial activities to safeguard legitimacy and maintain autonomy.

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• Improve performance.  Although accountability is mostly concerned with financial monitoring, it is also concerned with using internal controls to enhance performance. A sound management system defines the rules and actions against which reviews are subjected.

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